Library Experience – Bibliotheca https://www.bibliotheca.com Bibliotheca Thu, 09 Oct 2025 13:46:43 +0000 en-US hourly 1 https://wordpress.org/?v=6.9 https://www.bibliotheca.com/wp-content/uploads/cropped-G-LBLO1017_2017_bibliotheca_long-term_logo_logomark_only_512px-32x32.png Library Experience – Bibliotheca https://www.bibliotheca.com 32 32 Increasing hours with open+: St. Catharines Public Library https://www.bibliotheca.com/library-story-st-catharines/ Mon, 07 Jul 2025 07:00:41 +0000 https://bibliostaged.wpengine.com/?p=96911
Library Story
Increasing hours with open+: St. Catharines Public Library
St. Catharines Public Library logo
July 7, 2025
extension-24px
Challenge
Meet community desire for greater access to a tiny library branch.
mediation-24px
Solution
Use open+ to give the community robust, independent access.
done_all-24px
Result
Enormous community satisfaction and booming increase in use and circulation.

Watercolor sunsets, fluttering sailboats and hulking ships, and a festive yet relaxed atmosphere are the broad strokes of St. Catharines, the largest city in the Niagara Region of Ontario, Canada. Look a little closer and it’s easy to see why residents and vacationers luxuriate in this sparkling locale, famous for its seafaring ways blended with the best amenities of current times. With its instantly recognizable, octagonal, teal-capped white lighthouse, the city abuts Lake Ontario with northward views of Toronto across the water. 

Port Dalhousie Lighthouse in St. Catharines at sunset with pink and purple sky

Photo credit: City of St. Catharines Economic Development & Tourism Services

Whether by auto, air, boat, or train, it’s easy to travel to St. Catharines for a brief sojourn or for a lifetime. Those who build their lives in this city of approximately 144,000 people know the particular enjoyments that come from living in an area steeped in history yet constantly embracing the future. While only a half-hour drive from Niagara Falls, St. Catharines, affectionately known as the Garden City, offers plentiful attractions and rewards of its own, making it a must-see on the agenda. 

St. Catharines includes three distinct beaches: Lakeside Park Beach, Sunset Beach, and Jones Beach, offering all of the water pastimes one could want from a day at the beach. Windsurfing, swimming, volleyball, boating, kayaking, rowing, and fishing abound, as does cycling, skating, and walking the abundant green spaces speckled with public art. Happy Rolph’s Animal Farm is a stone’s throw away, delighting all ages with its farm animals and enormous playground, along with fields, ponds, and abundant rhododendrons making a perfect backdrop for picnics and photographs. 

Keeping things moving is the Lakeside Park Carousel, relocated from New York to St. Catharines in 1921. Designed by late-19th century foremost master builder Charles I. D. Looff, creator of hand-carved carousels, roller coasters, and Ferris wheels, the Lakeside Park Carousel features sixty-eight gorgeously restored wooden animals always ready for a twirl. 

Hand-carved animals on the historic Lakeside Park Carousel in St. Catharines, Ontario

Photo credit: The Tourism Partnership of Niagara

Whether seeking a leisurely stroll on the Port Dalhousie Pier or a day hiking the Bruce Trail, St. Catharines has the bases covered, and a night out includes cultural powerhouse venues including the FirstOntario Performing Arts Centre and the Meridian Centre. Wine enthusiasts will find an array of flavors in this world-renowned Niagara wine country, including its award-winning icewines. The annual Niagara Grape & Wine Festival in St. Catharines’ Montebello Park bursts with tailgate parties, brunch battles, and two parades.  

After working up an appetite exploring the area and doing some local boutique shopping, St. Catharines is full of mouth-watering dining, from burritos to egg rolls, tapas to tikki chaat, antipasti to pierogies, schnitzels to seafood paella, and creamy gelato, vegan doughnuts, and baklava for dessert, to name a few.  

The community also has a big appetite for access, as St. Catharines Public Library knows and supports very well. This forward-thinking library system, with four locations throughout the city, found the perfect solution to meet huge demand for its collection and services in a tiny branch. Already using Bibliotheca security gates, selfChecks, and RFID, the library sought a way to ensure access to a most unique building, their Port Dalhousie Branch. 

Crowd of children and adults outside Port Dalhousie Branch of St. Catharines Public Library during 1961 opening

St. Catharines Port Dalhousie Branch opening 1961

“Port Dalhousie was its own village in our area for a very long time,” says Grace Howes, Communications Specialist for St. Catharines Public Library. “In 1961, the Village of Port Dalhousie was incorporated as part of St. Catharines, and the former townhall building was converted into the Port Dalhousie Branch.” 

“When we talk about this branch, we just call it Port,” Howes explains. “We don’t say the Port Dalhousie Branch, and our community has also come to know it just as Port. The building is very old and has been a lot of different things to the community over the decades. We’ve had it for some time now and, at 1,205 square feet, it’s quite cozy and the community is in love with it.” 

Exterior of the Port Dalhousie Branch of St. Catharines Public Library on a sunny day

Indeed, the structure and façade of the building has been carefully preserved and maintained over the years, and its aesthetic charm is indicative of the neighborhood as a whole. The building may be small, but its collection of books and multimedia is mighty, and the library even managed to incorporate a children’s area in the limited space. 

“One of the challenges we had with Port was, because it’s so small, we couldn’t dedicate a lot of staff to it, space-wise, so we had fewer days when the branch was open,” Howes shares. “If it was open for four days, that meant that three days of the week it was closed and sitting unused. The community didn’t like that and we didn’t like that, not only because this is a very beloved branch, but also because it’s in an extremely high tourist zone, since it’s right on the water and there are lots of fun shops and restaurants and things to do.” 

Interior of Port Dalhousie Branch featuring book collections, reading tables, and multimedia section

Beyond the space constraints of the building itself, the library did not have the budget to add significantly more staffed open hours to the Port Dalhousie Branch, but the community clamored for significantly more access. 

“We put out a survey to the community,” Howes says, “asking questions such as, ‘How do you feel about our service hours? What would you like us to do?’ And the response from the community was: ‘We want more access, more time in the library, more opportunities to browse.’ Some responded with, ‘I want 24-hour access to the library, like some university libraries have.’”  

Upon considering the survey results, library administration determined that open+ was “…a great solution to create an extended access service without having to break the bank.” 

The library cleverly calls it “Port Plus,” and the extended access it provides means that the hours of the Port Dalhousie Branch now effectively align with the hours of the other St. Catharines branches. If anyone at the Port Dalhousie Branch during its unstaffed hours has questions, they can use a Help Phone to be connected with staff at another branch, to assist them in real time. The library describes “Port Plus” at the Port Dalhousie Branch in the following manner: 

This location is also home to our extended hours model titled Port Plus. Port Plus allows registered Members to use their library card to access to the collections, public computers, WiFi and space in the Port Dalhousie Branch during hours staff aren’t on site. You can sign up to become a registered member of Port Plus in person at an SCPL Branch during regular service hours. 

St. Catharines Public Library staff and board members at Port Plus open house event

St. Catharines Staff and Board Members at Port Plus Open House

Howes says that in the very early stages of implementing Port Plus, staff voiced concerns about whether the technology would threaten their jobs. “It’s the same as what was heard in libraries when self-checkouts became a thing” Howes says, “but our management team was on top of it, they anticipated that these were going to be some of the questions, and they were able to squash the fear right away.”  

Not only was reducing staff hours never on the table, after utilization of Port Plus began, the library actually added two staffed hours per week to the Port Dalhousie Branch, to achieve a balanced rotation of days with staff present. 

Library staff quickly acclimated to Port Plus and now, it’s simply part of the daily fabric. “They’ve integrated it so naturally into their roles,” Howes smiles. “The sense is, ‘This is just part of the library; of course we have Port Plus extended hours, that’s just how we do it here now.’ Overall, it was a really smooth process into launching, and ever since, it’s been a very natural part of our operations.” 

Library staff assisting Les McDonald, former board member, with Port Plus registration at St. Catharines Public Library

St. Catharines former Board Member, Les McDonald, signing up for Port Plus

In order to use Port Plus, the library requires a visit to a branch in person to learn how it works, along with the signing of an agreement of use, which “…keeps people accountable and I’m sure a lot of other libraries who use extended access have similar checks and balances in place.” 

Initially, some community members didn’t understand the extended access model, but library staff held an open house at the Port Dalhousie Branch, with extra staff on hand to explain how to use Port Plus and demonstrate using it step-by-step. Howes says that, during the open house, they stationed a staff member at the Port Plus keypad to directly help people overcome any technological barriers or fears, and they found great success with this technique. “It was a win-win for the community and for staff. Customers have really picked up their usage at the location as a result of Port Plus.” 

Holly Jones standing next to the open+ keypad at Port Dalhousie Branch of St. Catharines Public Library

Holly Jones, Manager of Programming and Promotions for St. Catharines Public Library 

St. Catharines Public Library launched Port Plus in early 2023, and in its first year of use, the gate count increased by 42%. Before that, Howes says, “it was quite a sleepy branch. People used it, but not to the same degree as our other locations, but circulation went up by 20% in that first year. A poll that we did with the community showed that the majority of customers using Port Plus were there to pick up holds or just browse the collection and see what was on the shelves. That is the bread and butter of the library, right? We love our Library of Things, we love using the library as a study space, and using internet, and so on. But picking up our books and finding something new to read is where we started and where we are still going strong.” 

To enhance and expedite customer autonomy during visits, whether during staffed or unstaffed hours, the library added a selfCheck machine to the Port Dalhousie Branch. “This is a branch that went from basically no independent technology to all of the independent technology,” Howes shares. “We knew we’d have to train the community on using the library independently, but so far, it’s been extremely smooth—shockingly smooth, considering. The community has been a part of every change in the library.” 

St. Catharines Public Library CEO Ken Su being interviewed about Port Plus by CHCH TV inside the Port Dalhousie Branch

Ken Su, CEO of St. Catharines Public Library, being interviewed by CHCH TV about the launch of Port Plus

Library staff had the same positive experience when learning to use open+. When they installed it, a Bibliotheca technician taught their team how to use the system, and then“…the library IT team created a series of very easy to follow videos for our staff, and I think that’s a testament to how effortless the system is for customers and for staff to use, because training was very simple, very quick for us, and staff took to it right away.” 

One day per week, the Port Dalhousie Branch is fully closed and unstaffed, but those with Port Plus memberships can, and do, use the branch that day. In fact, a Montessori school group uses Port Plus to access the Port Dalhousie Branch on that closed weekday. “They go in and use the kids area to do group reading, and to teach and explore and play,” says Howes. “That only became accessible to them because of the extended access Port Plus system, whereas before, the library would be lights off and no entry. It’s a good way to create a quiet, public space, even when we can’t have staff there. It ended up being the perfect time to bring in a very small school group to do some reading and find some books for the classroom.” 

Howes says that St. Catharines Public Library recently rebranded itself and that the rebranding was “…truly inspired by the city of St. Catharines; it’s small but has four square kilometers of green space, which is a lot, given its size. So, it’s nicknamed the Garden City and we pulled a great deal of inspiration from that into our work and into the nature of the library. We redid our tagline, too; it’s now: Ideas in Bloom. We’re constantly trying to inspire community growth and community improvement, to make it a bright, enjoyable place to live.” 

Dovetailing with the Garden City nickname and the library’s own tagline of Ideas in Bloom, the St. Catharines Public Library current strategic plan is titled, “A Community in Bloom.” Part of the plan’s first goal states that the library is intent on “…finding new ways to show our customers how we can be part of their day, and making it even more convenient for them to visit…” 

Unquestionably, St. Catharines Public Library has achieved this marker. “Creating Port Plus was a strategic goal for us: creating better access and being a library for all,” Howes says. “And now, we feel we are able to do that even better, because we have more access and we’re open longer, essentially.” 

Colorful book drop at Port Dalhousie Branch of St. Catharines Public Library featuring carousel-themed artwork

Howes challenges other libraries to be fearless in their pursuit of community access. “I would say: don’t be scared of the technology. Libraries are by nature historic institutions because we’ve been around forever, but we’re constantly evolving. Get ahead of the questions, because buy-in is key. You want your staff to be advocates for open+. You want your customers to look to your staff for information on the front lines, and to make them confident and excited about it. I think open+ is a good mission: creating more access to libraries. It’s a great way for us to show our community that we’re available and that they can just swing by and find entertainment, knowledge, and experiences. 

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selfCheck + integrated return bins for service-centric success: Redford Township District Library https://www.bibliotheca.com/library-story-redford-township/ Mon, 28 Apr 2025 14:12:05 +0000 https://bibliostaged.wpengine.com/?p=93076
Library Story
selfCheck + integrated return bins for service-centric success: Redford Township District Library
April 28, 2025
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Challenge
Redesign self-service options to increase patron convenience and library staff efficiency
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Solution
Add selfChecks with integrated return bins to entryway for immediate visibility and access
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Result
Patrons are empowered with fast, reliable self-service, library staff have time for meaningful interactions, self-check use reaches new heights at 94%

Redford Township, Michigan, is a welcoming district of just under 50,000 people located approximately fifteen miles northwest of downtown “Motor City” Detroit. Many who live in this quiet, commuter suburb are second- and third-generation residents, but whether they have roots that go back decades or are happily new to the area, the people of Redford Township represent a wide variety of backgrounds, actively focus on quality of life, and take pride in their community. 

Close proximity to interstates and bustling downtown Detroit means that many Redford Township residents work and play in the city but make home base a more serene locale. After all, when there is so much to see and do within such a short drive, it makes sense to strike a balance between both worlds. 

A quick drive to the city yields entertainment on par with the best, from live music at the famous Majestic Theatre and The Fillmore, to enchanting performances by the Detroit Opera, to raucous games of hockey by the Detroit Red Wings and basketball by the Detroit Pistons in an eight-story arena. There is something for everyone, from comedy clubs to dance clubs, casinos to luxury hotels, plays by the Detroit Repertory Theatre and Broadway in Detroit, along with famous steakhouses, seafood, and plenty of other upscale dining. And we cannot forget the Detroit Zoo, where over two-hundred species of animals welcome more than 1.3 million visitors each year. 

With all of that delightful hubbub at their fingertips, it’s no wonder that the people of Redford Township choose this quiet neighboring suburb to hang their hats after adventuring in the city. 

Which isn’t to say that Redford Township lacks things to do. On the contrary, its Market at the Marquee offers homegrown and homemade wares from local farmers and artisans, and the township hosts its share of festivals, parades, concerts, and fireworks. Outdoor activities and sports are abundant, even during (perhaps especially during) winter. Golfing, little league, sledding, cross-country skiing, ice fishing, snowboarding, ice skating, picnicking, bicycling, and hiking are in abundance, and it’s clear that communing with nature occurs in all seasons in Redford Township.

Aerial view of Redford Township District Library entrance with U.S. flag and outdoor seating area.
Aerial view of Redford Township District Library and surrounding area with fall foliage.

Another all-seasons favorite of the community is its library. The newly remodeled Redford Township District Library rivals the most impressive of public libraries across the nation and shows that knockout facilities and services aren’t reserved for huge systems in booming metropolises. With its dedicated and imaginative staff, Redford Township District Library is a popular destination that sees consistent support from its community. Recently celebrating 100 years of service, the library that began as a bookmobile is now a 65,000 square-foot showcase, and setting foot inside immediately reveals the customer-centric, access-minded focus of its team. 

Library Director Garrett Hungerford led the team through the recent, yearlong renovation after completing a strategic plan that pointed to the community’s need and desire for an updated space. The library building was two decades old and due for a significant refresh. 

“We had a bond from the original building that dropped off,” Hungerford says, “and we had a supplemental millage that had been passed, and both of those expired at the exact same time. The nice thing was, we were able to go to the community and say, if you fund us exactly—actually, a little less than—what you’ve been paying for the past twenty years, you’re going to get a fully renovated library with all kinds of updates that will continue to function for the next twenty years.” 

When the library was originally built in 2004, it included approximately 18,000 square feet of unfinished space, purposefully designed for future development. That long-term vision remained on hold until the library was ready to move forward with it. “The original plan was always to finish that space,” Hungerford explains. “During the strategic planning process, we decided it was the right time to reimagine how that area could best serve the community. Everything kicked off from there.” 

They decided the space was well-suited for a new Children’s Department, and in that regard, that particular portion of the overall renovation was more of a new-build. “Renovation is not the right word, because there wasn’t anything to renovate,” Hungerford continues. “There was no demo. It was just open space with concrete floors, being used for storage.”  

Once the decision was made to move the Children’s Department into the space, “…it was kind of musical chairs from there.” There was much hauling of books and other materials up and down stairs and shifting and moving of departments, sometimes more than once, as areas were completed along the way. 

“With how intricate the renovation was, it did take a while,“ Hungerford explains. “We split it into three phases and the intent was always to finish phase one, which was the new kids’ space, and have that open up and start phase two, which was the former kids’ space, and have that open up and start phase three. Well, phase one just kept on going. When we had our ribbon cutting, all of the phases ended up finishing at the same time. It was a long road, but we’re here.” 

That long road resulted in outstanding library spaces clearly designed for patron access, ease, and inspiration. From the distinctive new seating and study areas outfitting the Teen Department, to the filmmaking green screen, to the Library of Things featuring an axe-throwing target set, metal detector, and giant Yardzee set, the offerings of the renovation go well beyond furnishings. Through it all, the library continued its steady stream of activities and events, including monthly visits by locally-owned food trucks. 

Hungerford and his team work to stay ahead of the curve in customer service and access, and Redford District Public Library was one of the first libraries in Michigan to go fine-free. “We’ve done a lot to make ourselves accessible as possible,” he says, “and a great deal of that is our staff leading the way from within.” Part of a cooperative, they also advocated for and achieved auto-renewals on borrowed items, thereby increasing patron convenience. Plus, Redford Township District Library cards only need to be renewed once every three years, instead of annually.  

“There are lots of times when we look at something and try to make it more efficient,” Hungerford shares. “I’m known for saying ‘work smarter, not harder,’ to understand how and why we do things. One of the things we did with the renovation is, we moved our circulation desk so that when you walk through the front entryway, there’s now a staffed welcome desk with three self-checks close by.” 

Self-checkout area and welcome desk at Redford Township District Library.

Adding integrated return bins to the selfChecks made returns simpler for patrons and staff, Hungerford says. Prior to the renovation, the library had an outdoor dropbox that was “…a lot more work for our circ team, to have to walk all the way outside to get the returns, let alone doing so during Michigan winters.It just felt dated,” Hungerford says about their former outdoor dropboxes, adding that books and other materials frequently fell under the springloaded bottoms of the retrieval carts. “The integrated return bins are much better. 

Self-check kiosks with integrated return bins at Redford Township District Library.

Hungerford says that the color-coded LED lighting feature of the selfChecks (to alert staff if receipt paper is low, or if one is offline) is “…an additional nice visual. All of the units have worked perfectly since we’ve had them in place. I can think of many times when I’ve seen all three self-checks in use. The good thing is, we had Bibliotheca self-checks before the renovation, so a lot of our patrons were used to using them and it was a very natural transition.” 

Cognizant that patrons are sometimes in a rush, with no time to go inside, two years prior to the renovation the library added a drive-up service window for pickups and returns. “Circ is super-efficient now, because there’s just a really good footprint of where the selfChecks are, the welcome desk is, the holds pickup shelf is, and the drive-up area is; all of them are near the back room for processing.” 

“We went from a service desk with three staff computers to a service desk with one staff computer, with the selfChecks right there, and we didn’t reduce or remove staff. Now, we have those staff members at any given time roving the floor, enhancing services, and giving the team more time to shine in other important ways. Instead of having a lot of interactions that are transactional, they’re more meaningful, they’re chances to engage. Everything that we’ve done has freed up time to provide better service.” 

As for the 18,000 square feet of space formerly being used for storage: the transformation into a new Children’s Department is nothing short of incredible. Gone is the blank space and in its place is a magical, nature-themed area for imaginations to run wild and be nurtured. Replete with oversized, hovering butterflies and bumblebees, murals depicting woods, marshes, and other lush settings, to see it is to experience a sense of being outdoors on a temperate, sunny day. 

Children's library area with bee and butterfly decor at Redford Township District Library.

Imaginations are endlessly expanded over climbable tunnels, hills, foam blocks, spinning chairs, and a rock-climbing wall. Abundant, live plants and quiet, comfortable reading nooks add a peaceful balance. Hands-on engagement continues with a giant, interactive light-up wall on which visitors create glowing, moving artworks. To find a better space in which to captivate and develop kids’ reasoning, exploration, and critical thinking skills is a tall order. 

Children's reading nooks with floral mural at Redford Township District Library.
Interactive light wall for children at Redford Township District Library.

The extensive work of the renovation has yielded big rewards. In the eight months since the ribbon-cutting, the library has seen record-breaking circulation as the community uses the facility more than ever. The library design has even caught the attention of nearby mayors, who regularly reach out to Hungerford for tours. 

Hungerford credits his team for flourishing despite the trying circumstances of the past few years. “They’re just amazing,” he says. “Shout-out to them. I think we all went through the trauma of the pandemic and the renovation, and now we’re finally starting to learn how our workflow is in this new setup.” 

If another library were to ask Hungerford about selfChecks, he says, “I would tell them to certainly explore using them in their library. They have the potential of freeing up so much time. I would put selfChecks up there with going fine-free and having auto-renewals. The combo frees up your staff immensely to be able to focus on the core issues that come up during the day, and on providing more time and meaning to patron interactions. If you’re a customer service-centric organization, which libraries are and should be, then selfChecks are just a no-brainer to add to your environment.” 

“I’ve always felt like Bibliotheca has the better, more intuitive device,” he shares, “and that’s why we stuck with it. I like the aesthetics and the workflow of the selfCheck; you can tell that there was thought put into it and not just buttons thrown up on a screen. We rely heavily on it and we’re seeing a lot of use. Last month was the highest circ-ing month that we’ve had in the past ten years, and of the total items, 94% were checked-out at the selfChecks.” 

The project culminated in a ribbon-cutting ceremony that drew the entire community, celebrating the transformation of the long-planned space into a vibrant new chapter for the library. The celebratory atmosphere continues, as patrons and staff alike enjoy and take pride in the thoughtfully updated space every day. 

“We’re nothing without our staff,” he says. “And the community has been incredibly supportive, not just of the library, but of other major initiatives across the township. Redford is currently in the process of building a new recreation and wellness center, among other exciting developments. There’s a real sense of momentum, with meaningful infrastructure improvements benefiting the entire township, from the library to the schools to the forthcoming wellness center. I’m proud that we’ve been able to be at the forefront of this wave of positive change.” 

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Kitchener Public Library Expands Access with remoteLocker https://www.bibliotheca.com/kitchener-public-library-expands-access-with-remotelocker/ Mon, 07 Apr 2025 12:00:29 +0000 https://bibliostaged.wpengine.com/?p=91525

Product in Action

Kitchener Public Library Expands Access with remoteLocker

April 7, 2025

Public libraries are cornerstones of literacy and community engagement. But for many, access remains a challenge.

In Kitchener, Ontario, the public library is addressing that challenge with remoteLocker, a self-service solution developed by Bibliotheca. Installed at the Chandler Mowat and Victoria Hills Community Centres, these lockers allow residents to pick up holds, browse available titles, borrow books, and return materials—all without visiting a traditional branch.

The initiative, a partnership between Kitchener Public Library and the City of Kitchener, brings essential library services directly into neighborhoods that need them most. By placing remoteLockers in trusted community spaces, the library removes barriers to access and promotes lifelong learning for all.

A video from Kitchener Public Library demonstrates how to use the remoteLocker.

remoteLockers at the Chandler Mowat and Victoria Hills Community Centres.

Megan Clare

Division Manager, Resources & Membership Services at
Kitchener Public Library

We’re happy to be offering hold pickup, browse and borrow, and materials return at two community centres with our Library Locker service. After three months, we’re seeing good community uptake on the library lockers and we’re hearing from community members who appreciate expanded access to library service closer to home. As we heard from one library user: “I am delighted to have this option…Now I send my holds to the locker near me and it has been great every time!”

About Kitchener Public Library

Located in one of the largest cities in southwestern Ontario, Kitchener Public Library serves a diverse urban and suburban population across six locations. It is an award-winning, dynamic community destination, and it creates opportunities for growth that improve well-being through its collections, programs, and services. The introduction of remoteLocker is part of an ongoing effort to expand access to library resources beyond traditional locations.

Kitchener Public Library serves a diverse urban and suburban population across six locations.

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remoteLockers for a Fantastically Active Community: Carmel Clay Public Library https://www.bibliotheca.com/library-story-carmel-clay/ Tue, 18 Mar 2025 21:38:40 +0000 https://bibliostaged.wpengine.com/?p=90846
| LIBRARY STORY

remoteLockers for a Fantastically Active Community: Carmel Clay Public Library

Library patron using the Bibliotheca remoteLocker at Carmel Clay Public Library to pick up reserved items.

March 18, 2025

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Challenge
Find a way to increase holds pickup options at times that work for the community.
mediation-24px
Solution
Offer remoteLocker in parking garage for 24/7 holds pickup.
done_all-24px
Result
Unbeatable access to materials and skyrocketing use by the community.

If one were to imagine a community painted by Norman Rockwell but updated to modern times and sensibilities, alongside current technology and the corresponding activities of a bustling, diverse population, one might imagine Carmel, Indiana. Infinitely charming, walkable, and bikeable, this small city twenty miles north of Indianapolis perfectly balances small-town comfort with metropolitan flair. 

Awards and accolades in recent years include honors for being the best city in Indiana to live and visit; for having the best holiday market in North America (Christkindlmarkt, an extravaganza that draws visitors from great distances); for being remarkably bicycle friendly; and for having one of America’s cutest main streets. 

Visitors and residents enjoy abundant festivals and markets that are heavy on the arts, featuring food and drink, music and movies, history and culture, and seasonal celebrations for every taste. It serves up bountiful culinary delights in its thriving restaurant scene, reflecting an array of countries too many to list. 

Not only does Carmel proudly offer outstanding public schools, it offers plentiful trails, playgrounds, and greenways. A haven for healthy lifestyle and outdoor recreation enthusiasts, it contains over seven-hundred acres of certified wildlife- and habitat-friendly parks and greenways, including the 40-acre River Heritage Park with overlooks of the White River. 

Strolling its main street and surrounding areas, it is immediately clear that Carmel is also aesthetically unique in its installation of more than twenty realistic sculptures, by artist Seward Johnson, of people of all ages doing everyday things. Dotting the sidewalks and other shared spaces, these life-like, life-sized renderings lend a feeling of hominess. 

It is fitting that the most recent addition to this collection of public art depicts a woman sitting on a bench with her feet pulled up as she reads a book, as this sculpture reflects the devotion of the Carmel community to its library. 

Carmel Clay Public Library is a leader in public libraries and raises the bar for excellence in service and materials. Originating in 1904 as a Carnegie library, its mission today is to inspire lifelong discovery, facilitate collaboration, and connect people with resources, while its vision seeks to support a diverse community of people committed to lifelong learning, an enhanced quality of life, and enriching social and cultural experiences.

These ideals are brought to fruition through robust library programming, broad collections, beautiful spaces, and vibrant outreach – all thanks to its knowledgeable and dedicated staff. 

Serving a population of 100,000 and boasting an impressive 72,000 cardholders, the library operates from two locations: a recently renovated Main Library and the Joyce Winner West Branch. Both locations offer plentiful services, materials, and tools for exploration and inspiration, such as a digital media lab; an exploration lab for children; a gadget library from which a karaoke machine, telescope, and other unique items may be borrowed; an Art Wall featuring works for sale by local artists; a bookstore supporting the library foundation and library friends; and a coffee shop. The Main Library is also home to a galivanting gecko named Arlo, who became even more famous to library devotees after going missing during renovations (read on to learn about his mysterious travels). 

The library loans over two-million items per year and goes above and beyond to ensure that materials are at patrons’ fingertips, with drive-up and walk-up returns, curbside pickup, and 24/7 holds pickup lockers. Located in the parking garage at the Main Library and available 24-hours a day, the remoteLockers became so popular after installation that the library added more lockers to the unit. With plans to install remoteLockers at its branch and possibly other locations in Carmel, the library will make it even easier for patrons to pick up materials at times that are convenient for them. 

The remoteLockers were included in the designs for a large-scale renovation to the Main Library post-pandemic, explains Denise Maxey, Circulation Department Specialist, and were sought as an option for patrons to pick up materials. “We were offering Curbside service to our patrons, as most libraries were, and we weren’t sure if we were going to continue that, so it only made sense to look into other options. We wanted patrons to utilize the library in whatever capacity they felt comfortable, and that is the main reason we looked at lockers.” 

The library opted to install the remoteLockers inside of the new parking garage built as part of the renovation, and to continue to offer curbside pickup at its branch. The lockers have a dedicated parking space and have been so highly used that the library recently added more lockers to keep up with demand. 

About the remarkably high use of the remoteLockers and of the library as a whole, Christy Walker, Communications Manager, says, “We are fortunate that the community heavily uses and really appreciates the library. It’s a well-educated community that highly values education, so we’re seen as a valuable asset. People use us through all walks of life, and we’re across the street from the largest high school in Indiana and get a huge influx of students every weekday afternoon during the school year. We hear from the community that they love the resources that we offer, they love the collections, and they love the staff.” 

With the lockers located inside of the parking garage, Walker says, “If all you want to do is zoom in and get your holds, we’ve got a way that you can do that, 24/7. The people who live here are very busy, they have a million things going on. They don’t necessarily work in Carmel, so they have long commutes. They have families that are scheduled up to their eyeballs with activities, so they’re very convenience-driven. They want to be able to get what they want, when they want it, and they want to get it easily.” 

Initially, library staff were apprehensive about implementing lockers, but they took to them quickly and saw the benefits of increasing access for the community, along with skyrocketing use. “I think in the beginning,” Maxey says, “it’s only natural when learning something new to be hesitant and nervous. But we feel comfortable with the technology, and we all enjoy using it. I would definitely say we’re very happy with what we have. 

“I love working with the lockers,” she continues. “If that was my job full time every day, all day long, I’d be happy. It’s really exciting to be able to educate about and promote the lockers. I love making our patrons happy, and I love being able to provide as much service as we can to them in every way possible.” 

When the lockers were implemented, Carmel Clay Public Library holds increased by approximately 30%, and when they added lockers to the unit, holds increased by another 30%. The lockers are full nearly all of the time, with locker pickups representing around 7% of holds and steadily increasing. 

“Patrons really enjoy the convenience of the lockers,” Maxey shares. “We have repeat patrons every day, hence why we had to increase our capacity. It’s been a big help to add those extra towers. They provide 24-hour access, allowing our very busy patrons to access their holds when they want them, when they can come and get them, and not just while we are open. 

“We also have four neighboring Hamilton County libraries whose patrons can become reciprocal borrowers here, and they are heavy users of our lockers, as well. It’s a big help not just to Carmel, but to all of Hamilton County.” 

The remoteLockers are user-friendly and when library staff are loading them, they frequently show patrons how to use them, walking them through small learning curves, as with any new technology. “I’m so impressed with our seniors,” Maxey smiles. “They just dive into whatever we throw at them. They’re not afraid to use the lockers, and once we explain how to use them, we have seniors that use them every day, every week, every month.”

“It was nice to be able to dip our toes in with it here on site,” Walker adds. “To a library that might think ‘well, why would we even want to do it, if the only place we could put it is here at our library,’ we’ve discovered that it’s been convenient to have it here. Starting on site has been a great way introduce it and try it out, and to interact with patrons while they’re using it, and to see the potential for expanding it to other places in the community down the road.” 

Interior of Carmel Clay Public Library showing staircase, natural light and patrons in reading spaces.

Among the many events and goings-on at Carmel Clay Public Library, all of which are wildly popular and fill up quickly, there is another popular attraction by the name of Arlo. A nine-year-old crested gecko who makes his home in the Children’s Department, Arlo went missing from a temporary enclosure during renovations to the Main Library and could not be found. 

“We tried finding him, we looked for months,” Walker says. “Our director had a pet cam and we set it up, thinking maybe Arlo would come out at night. We finally had to break it to the community that, sadly, ‘he’s having adventures elsewhere at the same time as our adventurous summer reading program.’ Then, while we were helping parents to communicate this, he turned up again. He was just hanging out on somebody’s desk in the Children’s Department. He was a little dehydrated, so we had to bulk him back up, but he’s going strong.” 

Close-up of a gecko in a terrarium at Carmel Clay Public Library’s children’s area.
The one and only Arlo

Instead of revealing his whereabouts to the people desperately searching for him for so long, Arlo opted to show up of his own accord after conducting his adventures. 

“Some people were skeptical that it really was the same gecko,” Walker laughs, “but yes, it’s the same gecko.” 

“There’s not a day when a child is not in front of Arlo’s glass container,” Maxey confirms, “looking for him, trying to find him. It’s exciting, we all love having him.” 

At the end of the day, both Walker and Maxey are proud of how well the library connects with the community. “Demand is very, very high for everything we do,” Walker says. “Just the fact that we have a community that uses the library for lifelong learning all the time, we’re fortunate. We have a community that doesn’t question why libraries are important, or why they would need one in their community.” 

Arlo agrees. 

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Groundbreaking access: open+ in Manawatū Community Hub Libraries, New Zealand https://www.bibliotheca.com/library-story-manawatu-community-hub/ Mon, 16 Dec 2024 15:27:19 +0000 https://bibliostaged.wpengine.com/?p=85964
LIBRARY STORY
Groundbreaking access: open+ in Manawatū Community Hub Libraries, New Zealand

December 16, 2024

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Challenge
Give the community much-needed access to the library after-hours.
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Solution
Use open+ to expand library use to patrons on their own schedules.
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Result
Extended library access that is highly-used and applauded by the community.

Many small towns brand themselves as welcoming, but when the warmth, hospitality, and quality of life are in such abundance that the town is bestowed an official nickname reflecting it all, you know you’ve found an exceptional locale.

Welcome Feilding, New Zealand, aka “Friendly Feilding,” an industrious, lively town in Manawatū District in the North Island. A sunny little burg half an hour from the coast of the Tasman Sea, Feilding has been awarded the title of “New Zealand’s Most Beautiful Town” numerous times and is filled with plentiful arts, outdoor activities, dining, shopping, and livestock (we’ll get to that last part in a moment).

With bright flowers punctuating year-round activities, Feilding prides itself on a strong local business scene and an atmosphere of home and opportunity for individuals and families alike. Each day in the town center, people are steps away from an honored emblem of Feilding’s past: a towering clock originally set in motion in 1904, the original mechanisms of which are kept in working order.

Kitchener Park captivates visitors with shimmering green lowlands and wetlands of the Awahuri Forest, resplendent with bright-yellow flowering kōwhai trees, and filled with rare lichens, spiders, and countless other native ecological wonders. The tapestry of Feilding also comes alive at The Coach House Museum, where residents and visitors are introduced to the settlers who took the first steps to create what would become an agricultural powerhouse that feeds the world.

Beyond its robust Farmers’ Market, vintage shopping, and cafés, Feilding is famously home to the largest stock saleyard in the Southern Hemisphere. Agricultural history and industry abound in this famous livestock centre, and its auctions are a vital part of the community economy. With its symphony of baying dogs and bellowing livestock, the nonstop operation of the saleyard keeps district revenue thriving.

Of course, the place offering the most abundant exploration in Feilding and Manawatū District is Manawatū Community Hub Libraries.

Feilding built its first library in 1905, moved it to a larger space in 1980, and, after many decades of use followed by several years of thoughtful planning, recently upgraded it with a complete renovation.

With an eye toward culture, color, and nature, the result is exquisite, incorporating indoors with outdoors and taking care to include a bird corridor to support the flight patterns of native birds. As a special gesture, the local iwi, Ngāti Kauwhata, renamed the library building Te Āhuru Mōwai, meaning, a “…space that is a safe haven for our community…a place that champions lifelong learning, quenches curiosity, gives access to technology and is a place of exploration of ideas or interests.”

Warrick Taylor, Library Services Leader, and Adie Johansen, Community Services Manager of Manawatū Community Hub Libraries, enthusiastically recall the meticulous planning to integrate access-driven technology into the renovation of the library.

“We have been here since 1980,” Johansen says. “Through the years, the library stayed pretty traditional; lending books was the main focus. Then, in 2014, we did a review on services to make sure we were providing the best value for the money for our community facility. From that, we determined what we needed to do in the future to provide best services, and that pushed us toward RFID and self-service. That was basically the start of the journey for us.”

They quickly realized that the library space was not suited for modern purposes.

“We were one big open space,” she says, “and we were trying to do group things and also have spaces for private meetings, Justice of the Peace sessions, and other activities. We’ve got all sorts of programs and we run something just about every day of the week, craft programs and activities. We’ve got a number of partnerships with some regular groups, some who have been with us for years, and we have a huge holiday program that we run for the community.”

“We were putting groups in the staff rooms,” Taylor shares, “because we already had two groups in the space, and we couldn’t get them far enough apart that they wouldn’t disrupt each other.”

“We started transitioning more into participation and social connection, and moved away from being a transactional library and more into an engagement space,” he explains. “We’re serving the whole region, and while we do have little volunteer community libraries, this one library has to kind of do it all. It takes around three hours to drive from one side of our district to the other. We have a population of about 34,000, with about 17,000 in town and the other 17,000 made up of our huge rural district.

“Our collection suits our audience,” he smiles, “we’ve probably got more books on chickens and smallholdings and tractors than libraries with four times the population.”

Already utilizing every bit of space they could, it became obvious that they needed not only more space, but space specifically designed to incorporate more meeting rooms with modern technology options for users.

“That started a redevelopment journey for us,” Johansen says, “and in 2018 we put in a proposal to the Council to upgrade this facility. That was a big journey, and Covid happened to the middle, and for cost and other reasons, it took us a long time to actually get there. But in 2021 we got approval to start this, and we went from a 1,100m facility to close to 1,600m. We added-to and completely upgraded pretty much every inch of this facility. We introduced purpose-built meeting rooms and spaces, gave the library its own core area, introduced nice seating spaces and collaboration tables, and managed to include a makerspace and cafe.”

Taylor reflected on the revelations that occurred while they planned. “As we went through the development of what this facility needed for our community moving forward, we quickly learned that people in our community do a lot of things at night. During the day, they work, and there are a lot of farming communities here that make use of daylight. So, when they requested to have a swim club meeting, or a workshop, or some other type of meeting, it was all happening between 6 and 9pm.”

Initially, the library scheduled staff to be in the facility after-hours for clubs and meetings led by the community, but for budgetary reasons that became untenable. They needed a solution that wouldn’t require staffing the library after-hours. Already longtime users of Bibliotheca selfChecks, they were told about open+ and ultimately reached out to Scott County Library in Minnesota after encountering a story on LinkedIn about Scott County’s success with open+ for after-hours access.

Johansen connected with Kristy Rieger, Technology Manager at Scott County Library.

“Kristy was beyond helpful,” she says, “We had video chats, and she provided us with all of her documentation, background, and what they got up to. They’ve been running open+ for about four years. Now, we have it, too, and it allows the community to access the library to browse, use computers and wifi, print, copy, scan, check-out books, study, and use pre-booked meeting rooms with a PIN.”

Initially, library staff were hesitant about granting patron access to the library after-hours, but Johansen says “…they’re fantastic, now, and were even after the first couple of days. We have a process similar to what Kristy set up in Scott County, in that it’s not a blanket approval. You actually have to physically come into the library and go through an orientation with staff, and we talk you through how to use Open Plus after-hours access, what’s appropriate and not appropriate while you’re here. That seems to be the first thing that weeds out undesirable behaviors: if you’re not prepared to come and have a face-to-face with staff, then you’re not getting access.”

She continues, “Once staff got through the first couple of orientations and got comfortable doing them, and once staff recognized that nothing was out of place the mornings after patrons had after-hours access, it was like an instant sigh of relief. Patrons are loving this, they’re respecting this, this is great for our community. Staff got into showcasing it and they’re doing a really good job of talking about it. The team will say, ‘Oh, look! Don’t forget! You can come in after hours!'”

The library advertises the opportunity for patrons to access the facility after-hours in a welcoming and reassuring way:

Open Plus is a membership add-on that provides self-service access to Manawatū Community Hub Libraries (MCHL) at our facility – Te Āhuru Mōwai, in extension of staffed hours up to 11pm. It does not replace or reduce staffed hours. Instead, it provides our community with more opportunities to use Te Āhuru Mōwai when it works best for them. It works similarly to 24/7 gyms where members use their membership card to unlock the facility.”

In preparing to implementing open+, Taylor and Johansen preemptively reached out to Feilding police and fire departments, and before the renovated library opened, the very first tour was given to the police and fire teams. Together with library crew, they walked the entire facility and ironed out safety details, and the library supplied fobs permitting twenty-four-hour entry into the facility and PIN codes for emergency call centres.

Johansen explains, “If someone rings and says, ‘I’m at the Community Hub in Feilding,’ the call centre tells the police, ‘Here’s the PIN code to get in and help this person’ so no one has to go outside and try to flag the police in. They can always get into this building, and we did the same thing with the fire brigade, in case any situation happened.”

After the police and fire brigades toured the library and understood the plans for extended access, Johansen says, “They realized, ‘It’s okay, other places have been doing after-hours access.’” The police and fire teams even began talking about Open Plus to community members, giving the library free word-of-mouth advertising from a trusted source.

Of the renovation, Johansen says, “We needed to make it work for the community. We recognized our community needed those late nights. We didn’t have more money for additional staffing, so as part of the renovation we put in open+. We built it into the cost as we put the project together. Since we were completely redoing the entire building, we had the opportunity to put in open+ and make it work for us. We told the architects: this is what we’re doing. We need to make provisions to make this work, please build it into your plan.”

Being the first library in New Zealand to give its community after-hours access by using open+ has meant that Taylor and Johansen find themselves answering lots of questions from other libraries, which they cheerfully oblige.

“We have had I don’t know how many libraries from around New Zealand come through to ask us, ‘How did you get it across the line? What are you doing? Have you had any incidents?’” says Johansen. “And honestly, it’s, ‘No, there have been no incidents, this is how we use it, just do it.'”

At a recent workshop of approximately forty libraries using the same library management system, Taylor was offered a 5-minute spotlight at the end to talk about open+. Johansen says, “He was inundated with questions. And we’ve been a little bit nervous about singing our praises, but we really want to do a massive shout-out to say, ‘Hey, we’re the first in New Zealand to allow people to use the library unstaffed.'”

In the few months since instituting open+, hundreds of patrons have signed up to use it, and the library has seen significant use on Sundays, a day the library is closed.

“We’ve got people that just love Sundays, since they’re always busy throughout the week,” Johansen says. “Being able to visit the library on a Sunday, on their own time, without having to rush, is really great for them.”

Taylor echoes the sentiment. “We’re a rural community and some people come into town once a week because they live forty minutes or an hour away, even more for some folks. They don’t want to keep coming and going, so when they’re here, they want to get more things done.”

Whether a weekday or weekend, after-hours use is significant, and how patrons use the library during those times varies from one person to another.

“One night, when I was here after six,” Taylor shares, “I got chatting with a patron who is in just about every night; he parked himself in a space and was quite happy with it. Then, I turned around and saw someone leaving through the door; it was a patron coming in obviously after work and she grabbed her books and was gone. That’s what worked for her, while the other person was there for the night. Different use cases. We’re making the library available for people when they need it.”

Johansen agrees. “Basically, Open Plus gives the community access from 9:30am to 11pm, seven days a week. Now that we’re used to people being here when we’re not, we’ve had comments from the community that it would be amazing if we were open at six in the morning, on their way to work. Our goal in 2025 is to look at extending it at the other end, for those early risers.

When considering expanding Open Plus hours to early mornings, they have no qualms about setting it up. “The software is refreshingly easy to use,” Johansen says.

“I was going to say,” Taylor adds, “the software is pretty darn easy to use. The biggest part is just setting up all the initial systems and processes and agreements.”

Patrons continually share positive feedback about accessing the library after-hours, and two stories in particular stand out to Johansen and Taylor. One family has a young daughter who experiences cyclical sleep patterns during which she is frequently awake for 12-16 hours overnight. The child’s mother said that there aren’t many places that they can go to do things at those hours, but because of Open Plus at the library, she “…is absolutely loving having somewhere positive to go with her daughter.”

“Another one of the lovely stories that we got quite early on was a young person who apparently was really struggling with their course,” Taylor says. “They’re in uni and they were studying at home, but it didn’t work. It was quite a busy home environment, lots of people around. And they were able to come in here to study, and they jokingly said, ‘My marks improved so much, I swear my tutor’s going to think I’m cheating.'”

“Their grades have gone from here to here,” he says, gesturing with one arm low and the other high, “because they could come in here and just study for three, four, five hours straight. And that’s exactly the kind of thing that we envisioned open+ being used for.”

“Open Plus is working exactly as we’d hoped and intended,” Taylor continues. “It’s providing after-hours access and wider opportunities for people to come and use the space. It’s the community’s resource. They can use it literally whatever time they choose to use it, not just the times we staff it. People love the service we’re offering, and it certainly works here. They appreciate what we’re offering them and they are one-hundred percent respectful.”

As Open Plus hours are used more and more every day, he says. “It’s just growing in use over time as word spreads. It’s my running joke that, come Boxing Day, when the family is driving each other up the wall, I’m bringing them in for a tour of the library. Come Boxing Day, there will be people in.”

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Manawatū Community Hub Libraries After-hours Access nonadult
Self-service by the sea: selfCheck 500 in Kaipara District Libraries, New Zealand https://www.bibliotheca.com/library-story-kaipara-district-libraries/ Thu, 07 Nov 2024 12:15:57 +0000 https://bibliostaged.wpengine.com/customer-story-self-service-by-the-sea-selfcheck-500-in-kaipara-district-libraries-new-zealand/
Library Story
Self-service by the sea: selfCheck 500 in Kaipara District Libraries, New Zealand
kaipara district library
June 26, 2025
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Challenge
Refresh a branch using modern library self-service technology
mediation-24px
Solution
Utilise selfCheck 500 to help the tiny team streamline workflow
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Result
Empowered library patrons, more time for library staff to engage with patrons, more avenues for library promotions

In the Tasman Sea in the South Pacific Ocean, there is a small island filled with big hearts, big trees, lots of sweet potatoes, and a famous octogenarian named Bev. A mere two hours north of Auckland, New Zealand, you’ll find the richly forested, sea-spray saturated district of Kaipara on the Kauri Coast.

The district of Kaipara spans south from the Waipoua Forest, a fern-covered luminous land that is home to the country’s largest kauri tree: Tāne Mahuta. Nicknamed the “Lord of the Forest,” its age is estimated at 2,000 years and it shares the land with Te Matua Ngahere, known as the “Father of the Forest” with an age estimated between 2,500 and 3,000 years. The area is rich in Māori history, with settlements dating back hundreds of years, and its citizens take pride in preserving and honouring their heritage.

With a population of approximately 25,000, the district of Kaipara is a hub of farming, forestry, and beachcombing. The golden stretches of Baylys Beach attract and captivate vacationers by the thousands, while local arts, culture, and outdoor adventures keep community members and visitors busy year-round.

Where do the sweet potatoes come in? Kaipara is also known as the “Kumara Capital of New Zealand”, with kumaras growing abundantly in the tropical, sunny climate. Locals can tell you countless ways to prepare the root vegetable into delectables both savory and sweet.

While the island may be small, the personality of Kaipara is big, with a cadre of volunteers keenly dedicated to their district library for well over 100 years.

“We are a small library, but we offer mighty service, and we’re very proud of that,” says Molly Molving-Lilo, Lead Librarian of the newly anointed Mangawhai Branch Library of Kaipara District Libraries.

It takes about an hour to drive from the main library location in Dargaville on the west coast of the island, to the Mangawhai Library on the opposite coast, and peppered in between are three “community libraries” run entirely by volunteers in Paparoa, Maungaturoto, and Kaiwaka.

Kaipara District library, Outside-Library-Flag

These community libraries are supported through grants and contributions to cover materials and operational expenses, and all of them are connected to the LMS used by Kaipara District Libraries. Most impressively, they are all kept functioning by loyal volunteers. In fact, before becoming officially staffed by Kaipara District Libraries, the Mangawhai location was also a community library run by volunteers.

“Mangawhai library has actually been volunteer-run in this community for the past 130 years,” Molly says (she asked that we refer to her by first name). “It’s really inspiring to see the commitment and all of the volunteers. We have three other community volunteer libraries in the district, as well. We work alongside them and essentially share a collection, and we support them with digital services and subsidised broadband. It got to a point in Mangawhai where stats were skyrocketing and volunteers were operating beyond their voluntary capacity, so Kaipara District Library stepped in, went to the Council, proposed to turn it into a professional branch, and here we are today.”

After the labor of love to reimagine the Mangawhai facility as a Branch Library within Kaipara District Libraries, there was much celebration and festivities, including prizes, food, and a ruru-themed scavenger hunt.

Molly heads the Mangawhai Branch, managing its daily operations and the work of two part-time librarians. “It’s not a big space,” she says, “we’re actually quite a small library. We can give you a 5-second tour, that’s our motto.”

Once the location became a professional branch, the library was able to increase its hours, and within the first two weeks of launching, over fifty community members signed up for new library cards.

“We offer enhanced services, including computer use and digital support. With the growing digital world, there is a growing digital divide, as well, and libraries are institutions that bridge that gap. I’m proud of offering services and connections to the community, and proud of the levels of access we’re providing to the community.”

Already using a Bibliotheca selfCheck in Dargaville Public Library, the staff prized its ease of use and its features to collect statistics and boost library advertising. Molly explains that they also saw “…how well the community has taken to it. With modernised library service, it makes sense to have a self-checkout machine.”

When refreshing the Mangawhai branch, she says,“We also wanted to provide a self-checkout in Mangawhai to help support the staff. The community really loves checking out their own books—and kids, they love it, they think it’s cool to be able to beep-beep every book.”

Molly and her team utilised Bibliotheca training when setting up the selfCheck 500 in their new library branch, learning, among many other things, how to change the color of its lights and customise its screen with library promotions. She shared that having a selfCheck enables her staff to better serve and engage with people and “make them feel special,” and gives staff the flexibility and time to work on other projects.

She emphasised that the selfCheck 500 “…also empowers the customers and the community to issue their books, check their accounts, to look at what they’ve borrowed, what they need to renew. It puts that power in their hands and makes them feel like they’re contributing to their experience.”

Molly beamed about her Mangawhai team and the entire team within Kaipara District Libraries, plus the Kaipara District Council, for making the Branch a reality. “There’s so much to be proud of. This is a huge project for Kaipara Libraries, it’s a really nice step in the direction that we want to go.”

Perhaps above all else, she was overflowing with awe and pride for every single one of the community library volunteers. “They have been the backbone to the service and really built a strong foundation for us to come in and flourish. And of course, thanks to everyone in the community for using the library and willingly embracing change and the self-checkout machine, making it popular.”

kaipara library Bev and self checkout
Bev and the selfCheck 500 named after her.

Speaking of dedicated volunteers and community members, the Mangawhai Branch has both rolled into one exceptional individual named Beverly—Bev for short. Now in her 80s, Bev is a former longtime volunteer at Mangawhai and is one of the biggest cheerleaders of the selfCheck 500. So much so, that library staff have named the machine “Bev’s self-checkout.”

“We’ve dubbed it Bev’s self-checkout machine, because she was actually one of the first people to use it, with pure excitement and willingness to embrace this technology within this community.”

Molly shared parting words of encouragement to libraries considering adding a selfCheck: “Get it. Even with people previously hesitant to try it, the end result has always been that they loved it. Change is always happening, especially in the library world. It’s nice to embrace it, and it’s better to embrace it. Your community will love it as well, and we love it.”

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Access abounds in Australia: Blue Mountains Library https://www.bibliotheca.com/library-story-blue-mountains/ Mon, 30 Sep 2024 21:00:01 +0000 https://bibliostaged.wpengine.com/?p=80975
LIBRARY STORY
Access abounds in Australia:
Blue Mountains Library

September 30, 2024

extension-24px
Challenge
Increase access in truly remote areas and improve overall efficiency.
mediation-24px
Solution
Upgrade entire system to RFID, install remoteLockers in mountainous areas, add selfCheck and smartShelf to library branches.
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Result
A more connected community and more active library users.

Blue Mountains, Australia, is a fantastical land of glowing mountains, canyons, waterfalls, caves, grasslands, wetlands, and rare flora and fauna. Located a quick train ride from Sydney, it’s a UNESCO World Heritage Area dotted by 27 towns called home by 80,000 people. It contains one of the largest spans of protected bushland in Australia, and its sacred Aboriginal heritage is abundantly honored and folded into everyday life.

Besides being an outdoor adventurer’s dream, Blue Mountains is a four-seasons destination filled with gourmet cuisine, local markets, upscale shopping, luxurious accommodations, and it attracts millions of visitors from around the globe every year. As if that wasn’t appealing enough, it’s also where you’ll find Katoomba Library, first on the list of the 14 Coolest Libraries to Visit in Australia.

Vicki Edmunds manages and directs the Blue Mountains Library system, comprised of the Katoomba Library and five other library branches spread across the region, from the most bustling to the most remote. She is an ardent fan of and devoted to the entire Blue Mountains area and the Blue Mountains City Council to support the community.

“I’ll explain where we are,” says Edmunds. “Blue Mountains City Council is a periphery council on the edge of Sydney, about a hundred kilometers from the center of Sydney. And we call ourselves the Lungs of Sydney, because of all the trees and the fresh air. We are positioned on a ridge line, on top of the mountains, and it’s probably about a hundred kilometers from end-to-end, with six libraries across the area.” 

Aerial view of Blackheath, home to one of the six branches of the Blue Mountains Library System, surrounded by forested mountains and colorful homes.
Aerial view of Blackheath, home to a branch of the Blue Mountains Library System.
© zetter

Blue Mountains Library system is comprised of remote pocket libraries (of only 80 square meters) and large, gorgeously renovated branches that buzz with activity from residents and tourists alike. Edmunds considers Katoomba their main tourist hub, and is well-versed in the habits of the locals, naming the small towns and their populations, and recounting where and how far they drive to get groceries and other daily sundries.

“Megalong Valley is a country community, and its residents will drive to Blackheath for some of their supplies, because there’s no supermarkets or corner shop down in Megalong, so they drive up to Blackheath, which has got a small supermarket and bottle shops and restaurants and pubs. Or, they’ll drive to Katoomba, because it’s a proper service town with supermarkets and lots of restaurants.”

“Katoomba is fantastic, that’s what I love about it. Every weekend is packed. Local people go shopping on Thursday night before the tourists arrive, and we leave the town to the tourists on the weekend.”

Map of southeastern Australia, showing the location of the Blue Mountains near Sydney.
Map of the Blue Mountains, a region west of Sydney in New South Wales, Australia.
© Google Maps

“I had a 10-year plan,” Edmunds says about her libraries. “Because we’re such a small council (we’ve only got 80,000 people in our local government area), our rate base is small and we don’t have any major developments because of all of the bush. So, our rate base will not grow. I think we were the last library in the Sydney Metropolitan area to get RFID and I did it through a grant.”

“In 2019 to ‘20, we had horrible bushfires go through and the federal government said, okay, here’s some grant funding to put some projects in place to provide resilience to your bushfire-affected communities.” Edmunds is referring to the bushfire season known as Black Summer, one of the worst in decades, spurring fires that raged for months and caused widespread destruction. In response to the tragedy, the Australian Government established the National Bushfire Recovery Agency and paired it with a fund of $2 billion to bolster recovery, reduce hazards, and mitigate risk in affected communities

Knowing that converting the Blue Mountains Library collection to RFID would allow her to utilize further technology to vastly increase outreach and access for patrons, from the top of the mountains to the bottom, Edmunds wrote a grant requesting funding for her vision. Most crucially, it would allow her to provide resources during emergencies.

“During fires and disasters,” she says, “landlines go down, cellular coverage is unreliable, and even fails completely if fires take down cell towers.”

“We looked at that (grant) and thought, well, our bushfire-affected communities are Mount Wilson and Megalong Valley. Let’s get satellite wifi in place, because one thing that we got as feedback during the bushfires is that the communications failed, and that’s because they’re reliant on telecommunications that are connected on the ground. So, of course, as soon as that’s burnt, there’s no communications.”

“If we get RFID into the library,” Edmunds thought, “I can put library lockers in those community halls.”

remoteLocker and bookDrop system at Blue Mountains Library.

She knew that, during disasters, the Mount Wilson and Megalong Valley community halls became hubs, with residents converging to share information and help one another, with their generators to ensure that the halls stayed powered. “Because of that, the satellite wifi will stay active for them. We looked at all of that for the community, and they’re excited that they’ve now got this ongoing connectivity, which is great.”

She wrote a grant to revolutionize Blue Mountain Library processes and to increase the safety and connectedness of the community, and the grant was awarded. “And Bibliotheca were amazing,” she says. “They got quotes to me really quickly, because there was, of course, a short, short turnaround to put the grant in, and I said, I need quotes for this and this and this—for the RFID, and the lockers, and the self-checkouts, and the smart shelves.”

Edmunds and the Blue Mountains City Council worked to make the remoteLockers a reality, giving the community “…a tangible connection to Council, because that was another piece of feedback that we got: What did Council do for us? And here’s this lovely big book locker, where you can get books every month now, and so it’s a grand gesture for them, and they’re really responding well to it.”

selfCheck 1000 machines at Blue Mountains Library for self-service checkouts and returns

The first step was to convert the library collection of 90,000 items to RFID. “I let the staff lead that, branch by branch, and we probably took around three months,” Edmunds says. “We did the conversion in situ with library staff in six branches, and we also moved the conversion cart each time. All branch staff were trained in how to convert their collection to RFID; this was part of their RFID journey. We had a lead project person that would go into the branches and train them, and then leave them to do it at their own pace. Even I learned how to do it!”

Now that Blue Mountains Library utilizes RFID, taking inventory of the collection is much simpler. “Because with six library branches,” she says, “it used to take six years to do a stock take, because we’d do one library a year and we’d have to shut for the day to do it. But with RFID, we can do a stock take whenever we want. Take it once a month, now, because of RFID. And that’s one of the built-in KPIs for the library, to stock take them, because it’s a Council asset.”

Back at the community halls of Mount Wilson and Megalong Valley, the custom-wrapped remoteLockers with return bins were revealed during a recent celebration. Edmunds worked closely with fellow members of Blue Mountains City Council to facilitate the launch, which included the presence of and remarks by a well-known federal politician. Local residents attended the event, enjoyed cake and festivities, and signed up right then and there for library cards. They were excited, Edmunds shares, “…because of this connection to their local Council now. They really feel that Council has listened to them and are providing something.”

RFID gates at the entrance of Blue Mountains Library for security and inventory control.

About the working farming communities, Edmunds says, “They’re excited to have this, and excited realizing that it can be more than books, because the internet down there would be quite unreliable for streaming services. So, they are watching DVDs and listening to CDs, and we’ve still got all of that, and it’s really heavily used.”

Edmund is happy with how the Bibliotheca team has been by her side every step of the way. “Getting the book lockers connected, that was really, really interesting, because we thought it was as simple as plugging into the satellite wifi that we’d installed, but it wasn’t.”

“We’ve all learned so much, and it’s been really good that Bibliotheca worked with us because they’re going: try this, try that, try this. It was never: you’re on your own. They’ve all worked together, and they haven’t said, no, that’s your problem, or that’s their problem.”

“I know that Bibliotheca can use this as a test case of what to do, because we’re the first remote people that I’m aware of. Everyone else has lockers out next to their library for the commuters, or for people out-of-hours. Bibliotheca can show how lockers work when it’s truly, extremely remote.”

She is also happy with training as a whole from Bibliotheca. “They provided a person that trained us, and we then training the others. And that worked really well. Bibliotheca kept giving us a person to show us; every time we installed a new selfcheck, or smartshelves, or anything, he’d come out, he’d install it, and then he’d show everybody there how to use it.”

Edmunds says she would tell anybody looking to embark on a project like this, whether or not they had circumstances of environmental disaster, “It’s definitely worth it, and seeing the excitement from staff once they realize that everything works, and the community response to it is really good, too. So, my advice is: have your vision, and just keep plugging away.”

Ever looking to the future, Edmunds adds, “I’ve already told Bibliotheca that I want, for my little pocket libraries, those 80 square meter ones, I want to put in open+. It’s a perfect fit, so, that’s my next grant.”

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Where are they now? Gwinnett County Public Library: Magnifying access with open+ https://www.bibliotheca.com/library-story-gwinnett-county/ Tue, 10 Sep 2024 16:07:27 +0000 https://bibliostaged.wpengine.com/?p=79928

LIBRARY STORY

Where are they now? Gwinnett County Public Library: Magnifying access with open+

September 10, 2024

extension-24px
Challenge
Expand library hours of operation
without adding staff
mediation-24px
Solution
Be the first library in the U.S. to pilot and
use open+ for extended access
done_all-24px
Result
Extra access to the library that
the community can bank on

It’s no exaggeration when Gwinnett County Public Library Executive Director Charles Pace explains that Gwinnett County is “Very diverse, very multi-ethnic. It’s a majority minority community, and there are over one-hundred different languages spoken in the Gwinnett County schools. There are people here from all over the world.”

Proving his point: Gwinnett County is rich in Korean culture, so much so that it’s known as the “Seoul of the South”, with a famous, corresponding food tour. Gwinnett County is home to the largest Hindu temple in the United States, featuring over 34,000 hand- carved pieces of limestone, marble, and pink sandstone. Not only that, Gwinnett County hosts Japanfest, a huge annual event celebrating the sister-city connection between Atlanta and Japan.

The community of Gwinnett is also home to and proudly supports scores of diverse, locally-owned shops and restaurants. You’ll find authentic Jamaican, Cajun, Indian, Mexican, African, French, Cuban, and Soul food, to name just a few. Of course, local breweries, BBQ, and Georgia peaches abound.

Gwinnett County Public Library does a knockout job in its 15 locations serving this multicultural community of one million people, consistently going above and beyond to meet the need for access to life-enhancing materials and services. The library mission statement includes “… convenient, creative, customer-friendly access,” and nothing says this quite like Bibliotheca’s open+, which they piloted in 2017 as the very first library to offer it in the United States.

Seven years and several branches later, we caught up with Executive Director Charles Pace about Gwinnett County Public Library’s bold step into the future with open+, and how things are going today.

In speaking about open+ technology, which the library promotes as “Open Access (self- service access to the library outside of normal operating hours),” Pace says, “It has been hugely successful for us. We’ve expanded it steadily as new branches have come online or been renovated, and about half of our branches have it now. It has allowed us to provide extended services and extended hours to the community, without having to add additional staff.

From the beginning, Pace says his goal was to provide more hours, but the library could not afford to pay staff for additional time. “One of the things that we really wanted to do was provide expanded hours of operation, but we didn’t get funding to add additional staff, so we had to figure out ways to do that. The ability at the open+ branches to essentially be available from 8 o’clock in the morning ‘til 10 o’clock at night is a huge boon to our community.”

Pace acknowledges that, initially, there was some concern among staff about their jobs, but quickly points out that no one at GCPL has ever lost their job because of open+.

gwinnett county kids facepaint FXL06600 | Where are they now? Gwinnett County Public Library: Magnifying access with open+

Instead, the library has been able to expand hours and provide additional services.

“If money were no object and I could have staff there from 8am to 10pm every day, I would,” he says, “but that’s just not realistic, and it’s certainly not going to happen here in Gwinnett anytime soon. As another option, as a way to provide access and serve your community, I would recommend open+.”

Looking back on being the first library in the U.S. to use open+, Pace says,“I don’t know that there’s anything I would do differently. I mean, there were some hiccups, because we were the first in North America, in getting the software and hardware and everything integrated and talking to each other. But overall, it’s been a tremendous success. Usage has increased and it’s definitely a way to utilize and get the most out of limited staff resources.”

“There are times when you have to take a leap of faith and step out and just see what happens. Libraries are under a lot of pressure from a lot of different directions these days, which is why we have to be bold, and we have to experiment, and we have to try new things across many different domains and open+ is one of those areas that we’ve chosen to experiment in.”

In the years since Gwinnett County Public Library pioneered open+ in the U.S., usage has dramatically increased. During its inaugural year, 1,198 people utilized extended hours to access the library; that number has raced upwards every year and, so far this year, 44,919 people utilized extended hours. Patrons have been vocal with positive feedback to the library about extended access. They have shared that they have long commutes to work and that being able to visit library branches earlier in the morning and later in the evening is of great benefit to them. Families with dependents with developmental challenges have shared that early morning and later evening hours mean less crowded, quieter, more enjoyable environments for their loved ones.

To this day, patrons continue to express gratitude about extended hours:

“What I love about this library is the Open Access, which allows students time to study during off-hours from 8am in the morning and then at night until 10pm. You just need your library card and pin code to enter.”

“I like their Open Access program. It’s very convenient.”

“This location actually has open Access hours. I usually am too tired to drive to the library during rush hour after work. It’s great that this library is participating in Open Access hours.”

Library staff hear comments directly from patrons, too:

“A patron commented that he appreciated having somewhere he could go get his work done without being expected to pay anything and with minimal distractions. He also worked from home and found it difficult to balance that with his home life (distracted by his children).”

“I’ve had several people tell me they’ve never heard of a library offering after-hours availability this way and how convenient it is for them.”

“I had one person who was extremely excited because their office is currently closed for some renovations, and they needed a quiet place to work in the mornings.”

“I had two last week. One was an existing customer that didn’t know about it. I explained the service and gave him a flier and he was so happy. He said this is really great and was going to utilize it for taking a night class. The other patron was a new library customer that said she would absolutely be using it—and did that day.”

Gwinnett county mobile library event FXL06710 | Where are they now? Gwinnett County Public Library: Magnifying access with open+

Seven years since the pilot, the library has incorporated open+ into its operating budget, automatically planning for it when doing building construction and renovations. This has enabled them to add extended hours to numerous branches over time.

Ideally,” Pace says, “I’d like to have it at every single location. More hours means more access. One of the key principles of our library system is access. The taxpayers pay for these buildings, they pay for these collections, they pay for these resources. Our opinion is that they should be able to have the maximum access that is possible. And having all of these additional hours is a way of increasing our presence and our footprint in the community. I think in that regard, it’s a huge success.”

One of the things that I’m proud of with our libraries, because we have very limited resources, is, I’m very proud of how efficient we are. I think we do more with our limited resources than a lot of libraries that may have double our budget do, because we’re very good at leveraging community partnerships and trying to make do with as little as possible. I think that if there was some kind of metric for that, we would be near the top in terms of the value that we bring to the community, in return for the investment that we’re given.”

In addition to using open+ to expand access to the library during times that are convenient for patrons, Pace and his team continue to support the community through meaningful and unique programs and services. The library works closely with the schools and partnered to supplement their curriculums with access to Tutor.com. The library also offers Learning Labs filled with equipment and software that people use to create, collaborate, and share digital content and other manifestations of their imaginations.

Putting on hundreds of programs every month, the library saw more than 224,000 program attendees last year. Everything from storytimes in parks, to culinary arts (“Instant Pot Strawberry Cheesecake,” anyone?), to its mobile library making regular stops at a local brewing company, to STEM activities demonstrating fractals with toothpicks and marshmallows. They have a mobile kitchen and visit areas considered food deserts to offer nutritious options for those in need. They have social work interns at several branches, helping community members connect with agencies that assist in finding housing, transportation, food resources, health care providers, and job opportunities.

Gwinnett County Learning-Labs-3-D-printing

The library also spearheaded the New Start Entrepreneurship Incubator Program, which they launched through funding from a grant by Google in partnership with the American Library Association.

New Start takes individuals who have recently been released from prison and works with them over the course of a year to help if they want to start their own small business,” Pace explains. “It helps them write a business plan and brings in experts to talk about all kinds of things, from finance and budgeting to taxes and legal issues. All of the different things so that they can open their own business, because, for many people coming out of incarceration, it’s very difficult for them to find a job. For a lot of them, starting a business is their way to be employed and become productive members of society. And that’s what we’re hoping to do and trying to do—to reduce recidivism and help individuals be successful once they get out of prison.”

Pace has been in libraries for thirty years and, with his team, continues to innovate and bring outstanding services and opportunities to the community. “I think that, overall, we have a good, robust system,” he says. “We have a good leadership team that works well together. There’s a lot of work to be done, and we have to remind people of why we’re here, why we’re a vital community institution, and what we bring to the table.”

He circled back to open+ and to libraries looking to expand access.

If I could say anything, I would just say: don’t be afraid. Fear will hold you back. Fear is the death of progress. So don’t be afraid. Try new things. Experiment. Reach as high as you can. You may not always achieve that goal, but at least you have to reach for it, and by striving, by reaching high, maybe you’ll achieve greatness.”

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Summit County Library: Bringing the library to rural residents with remoteLocker https://www.bibliotheca.com/library-story-summit-county/ Sun, 01 Sep 2024 15:56:00 +0000 https://bibliodev.local/?p=23059
Summit County Library: Bringing the library to rural residents with remoteLocker

Published: January 29, 2018
Updated: September 19, 2024

extension-24px
Challenge
Summit County Library needed a way to provide rural communities with convenient access to library materials.
mediation-24px
Solution
The library won a grant to install a holds pickup locker in a renovated storage building in the small town of Henefer.
done_all-24px
Result
The library has strengthened its connection to rural residents as evidenced by the results of a community survey. Critically, rural community members now have access to library materials for the first time.

Extending library access and convenience by delivering hold materials to lockers in rural locations

Summit County, on the northeastern border of Utah, is home to just over 36,000 people. Though Park City is a popular tourist destination and home to the iconic Sundance Film Festival, much of Summit County is mountainous, rural, and sparsely populated. The Summit County Library operates three full-service branches, a bookmobile, and most recently, a convenient 24/7 library holds pick-up and return location.

Interior of Henefer remoteLocker location at Summit County Library, showing a before image with stacked chairs in storage and an after image with a Bibliotheca remoteLocker installed against a white wall.
Interior before and after of Henefer remoteLocker location

Summit County Library

Summit County Library has been bringing library services to patrons since the mid-1970s when it began with just a single bookmobile. By the mid-1990s Summit County had three library branches, but it took one move and two new buildings to bring the library system to where it is today.

Dan Compton, Director of the Summit County Library, has been around for most of that growth. “I began as a part-time library clerk in 2005. At that time, the Kimball Junction Branch was still new. From 1991-2001 the community had access to a Reading Room which contained a collection of 2,500 books. Today, it is the largest of the Summit County branches,” he says.

Even with new libraries and extended services, Summit County struggled to reach everyone. Though the western part of the county, near Park City, is rather urban, other areas are rural and remote. The town of Henefer, which borders Morgan County, is home to just 870 people.

The closest Summit County Library branch, Coalville, is more than 10 miles away. To make matters worse, many in Henefer drive 10 miles in the other direction to grocery shop or run errands, making a trip to the Coalville library even more inconvenient. The Summit County bookmobile does travel to Henefer every two weeks, but Compton was determined to do more for the town.

Ribbon cutting ceremony at Henefer for the Summit County Library's new remoteLocker, featuring attendees seated outdoors, a cameraman recording the event, and a young woman smiling while holding large ceremonial scissors.
Community members gather at the Henefer remoteLocker ribbon-cutting ceremony

When Compton discovered Bibliotheca’s remoteLocker at the 2017 ALA conference, he knew he’d found a solution. Requiring only shelter, electricity, and an Internet connection, the remoteLocker solution is ideal for libraries who want to extend library holds pick-up to more convenient locations within the community, ensuring users aren’t required to visit a traditional branch. By selecting an economical and modular solution, the remoteLocker can easily expand over time, as the service grows and increases in popularity.

“I often leave those conferences thinking, ‘That would be nice, but there’s no way we’ll ever be able to afford that,’” he says. “But I left the 2017 ALA conference with confidence that I’d found the perfect remote holds pick-up and return solution for the small town of Henefer. I took a chance, presented it to the town council, and they were immediately very interested.”

Summit County Library Bookmobile featuring a colorful mural of people, animals, and nature reading together, parked outside a library building on a snowy day.
The bookmobile that started it all

A Model Application

Determined to provide Henefer residents with more convenient library service and more access to library materials, Compton applied for an LSTA grant to purchase a remoteLocker. The Library Services and Technology Act, a federal program administered by the Institute of Museum and Library Services through state libraries, provides grants for innovative approaches for delivering library services and equitable access.

The grant process is competitive, but not only did Compton win a grant, his application is now used as a model example of exactly how to apply for these state-matched federal dollars. Compton attributes that success, in large part, to the enthusiastic support he received from the Henefer town council.

“A big question was where we would put the remoteLocker if we were able to get one. There is a small convenience store in Henefer, and I assumed it would be our only option. However, the town council was so enthusiastic about the project that they offered to donate space in a town building right in the middle of a local park. That strong partnership made all the difference.”

Exterior before and after of the Henefer remoteLocker facility, showing a plain wall with a bike rack and bulletin board in the before image and the same wall with added signage and a door in the after image.
Exterior before and after of Henefer remoteLocker facility
Summit County Library Director, Dan Compton, standing beside the newly installed remoteLocker during the grand opening celebration, smiling and wearing a blue shirt and tie.
Summit County Library Director, Dan Compton, at the grand opening

A Creative Solution Leads to VIP Service

The town of Henefer remodeled a storage area in the park building to accommodate the remoteLocker. Easily assessable and popular with the community, the park is a perfect location. Furthermore, hosting outdoor story time and other programming provides a convenient way to introduce the remoteLocker to those who may not yet have discovered it.

Once the location for the remoteLocker was in place, Summit County still faced a challenge – how to keep the locker and library materials secure in such a public area. The solution: they installed a commercial grade combination door at the entrance to the building.

Library users reserve materials online or by phone and have them delivered to the Henefer remoteLocker. When the items are checked into the locker by library staff, the system sends an email notification that includes the code needed to open the door. Once inside, library users open the appropriate locker by scanning their library card and following the intuitive instructions on the touchscreen display.

“If you have a code, you can access the remoteLocker 24 hours a day,” says Compton. “It’s incredible. Henefer is a town that has never had a public library, and now they have access to anything in our collection at any time. That’s more access than we can provide anywhere else in the county right now.”

Hometown Delivery and Community Appreciation

Henefer’s remoteLocker is the first of its kind in Utah. Compton says, in the beginning, he drove out to Henefer every day to make sure everything was going smoothly. Now the locker is stocked every morning by Yvonne Judd, the librarian at the Coalville Branch, who happens to live in Henefer.

All the remoteLocker holds are delivered to the Coalville branch. Every evening, Judd loads up the materials destined for Henefer and puts them in the appropriate lockers on her way into work in the morning. If the items requested are on the shelf in a Summit County Library branch, they can usually be delivered to the remoteLocker within 24-48 hours.

Henefer has an 18-locker solution, and Compton says each locker can easily fit 5-10 items. In the first few months, the remoteLocker averaged 70 checkouts per month, but Compton anticipates increased use as word about the solution spreads. remoteLockers are fully modular, so another tower can be added at any time as a library’s needs grow. As the community of Henefer utilizes the remote holds pick-up point more, Summit County has the option to extend the solution with transparent lockers that create a simplistic, easy-to-maintain library vending style solution, allowing users to serendipitously find another interesting title to read.

“Our motivation for putting the remoteLocker out there was to make a better connection with the community of Henefer,” says Compton. The investment has paid off, as evidenced by quotes from a recent community survey.

Compton is pleased, but he isn’t surprised. “The remoteLockers are so great. I want to put them everywhere now!” he says.

In the meantime, Compton will be sharing Summit County’s success with the remoteLocker solution during his presentation at the Utah Library Association conference in May.

“The community, the mayor and the town council really appreciate this innovative, out-of-the-box approach to delivering library materials to Henefer. It’s improved the relationship between the county and town. This solution would benefit a lot of other rural communities. I’m hopeful that others will see this as a template that they can follow in their own communities.”

Summit County recently eliminated overdue fines, further reducing barriers for library users. To advance that mission, Compton already has his eye on a bid for another LSTA grant – this time to provide extended hours and access to Summit’s full-service branches with Bibliotheca’s open+ access solution.

Expanding Access at Summit County Library

Summit County Library has also adopted the open+ solution from Bibliotheca to offer more flexible access to its patrons. The system was installed at the Coalville Branch and offers 22 additional weekly hours.

Patrons can browse materials, pick up holds, and use the library’s computers or Wi-Fi during early mornings, evenings, and weekends—when staff is not present. It ensures community accessibility with enhanced security measures, making the library more flexible and inclusive for all users.

Elderly woman using her library card to access Summit County Library's open+ system at the entrance.
A patron of Summit County Library uses the open+ system to access the facility outside of regular hours
icon-open-book

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In this webinar, Dan Compton, Director of Summit County Library, shares how the library uses Bibliotheca’s remoteLocker and open+ systems to increase access to services and extend unstaffed hours. He discusses the challenges and advantages of implementing these technologies, offering practical advice for libraries looking to improve community engagement and expand reach through similar solutions.

Summit County Library Director Dan Compton standing in front of the remoteLocker unit, smiling and holding a book on a snowy day
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Library Experience: Patron Engagement & Service Trends | Bibliotheca nonadult
Expansive community reach: Aurora Public Library District https://www.bibliotheca.com/library-story-aurora-public/ Thu, 08 Aug 2024 15:29:54 +0000 https://bibliostaged.wpengine.com/?p=75659
LIBRARY STORY
Expansive community reach: Aurora Public Library District
August 8, 2024
extension-24px
Challenge
Increase and improve community access to the library and make it faster and easier for staff to circulate millions of items.
mediation-24px
Solution
Install remoteLockers in a busy community of townhomes and upgrade an automated materials handling (AMH) system and door count software.
done_all-24px
Result
An even more welcoming and
accessible library experience for the community across the entire district.

Nicknamed “City of Lights” for being the first in the U.S. to illuminate its streets with electric streetlights, Aurora, Illinois continues to deliver remarkable services to its community. Located on the Fabulous Fox Water Trail forty miles west of Chicago, Aurora is easily reachable through five interchanges and offers locals and visitors plentiful outdoor exploration, historic districts and landmarks, reputable schools, a zoo, the 325-acre Phillips Park, internationally-known outlet shopping, and vibrant local shops and cafes.

Shining brightly among it all is the Aurora Public Library District, an anchor and treasure trove dedicated to supporting and inspiring the diverse community through access to fun and informative resources and experiences. With an enormous, state-of-the-art main location, two busy branches, an outreach van and a brand-new bookmobile, the library aims to serve every resident, near and far, and continues to expand services through well-received innovations and solutions.

aurora-library-community-event

Miriam Meza-Gotto, Director of Marketing and Communications, shares, “We’re very community-driven and agile. I think the pandemic really showed that, in the way we pivoted very quickly to what the needs were, and we continue to do that. We’re not fearful of making changes to better serve our community. And we make sure that we’re connected and getting feedback from our community, so that we continue to evolve to their needs.”

One way Aurora Public Library District has demonstrated that it listens to and meets community needs is by implementing Bibliotheca remoteLockers at the corner of a large community of townhomes (the library sought and was awarded a county grant that fully-funded the lockers). Aurora covers a substantial geographic area and the nearest branch serving the townhome and surrounding neighborhoods is set to undergo renovation, so lockers offer residents a convenient option to pick up and return library materials. Not only that, a small, browse-and-borrow collection will be housed inside the lockers, giving the community even more library immediacy.

Yiota Piraino, Senior Manager of Circulation, adds, “We’re already getting feedback about the pickup lockers. They see the sign that says coming soon, and we’ve gotten a lot of questions. People calling, asking us at the desk: Oh, when is that open? They’re excited.”

aurora library celebration | Expansive community reach: Aurora Public Library District

“We’ve had Bibliotheca solutions for a while now,” Piraino continues. “Being involved with the community, we found customers needing self-checks, not wanting to wait in line just to do a checkout when, really, they could do it themselves. And we’ve got open+ as well, as a way to count people coming in and out the door and track in real time. How many people are inside of our building? What are our peak times? When is it busiest? We can make decisions on how to better serve, and better staff our desks and locations. We hope to use open+ for extended access in the future, especially as we consider our branch remodels.”

The library also uses Bibliotheca’s flexAMH with bulk separator, recently upgraded from a single induction point, so that borrowers can drop off armloads of books and other materials at once, without the time-consuming wait of feeding each item in, one by one. While Yiota agrees it was a bit of a learning curve for those who like getting receipts, she said that people have evolved past needing a paper receipt printout, especially since the library went fine-free.

flexAMH automated materials handling system with bins sorting returned books at Aurora Public Library

Staff were receptive to the new flexAMH, Piraino explains, because the leadership team took the time to talk with them and present it exactly as it is: a faster solution. Aurora Public Library District circulates nearly one-million items per year, so to say that they are busy is an understatement.

Piraino says, “Even on the staff side, they were putting items in one by one, but now they’re able to also use it as a bulk return. So, they like it, it was just a matter of getting used to it, as it is for anything new. We had a virtual training with one of the Bibliotheca engineers, who helped guide us through the project.

Ever mindful of the library experience, they also updated their door count software to Bibliotheca’s open+ when they removed their dated, restrictive security gates, giving more room to visitors, especially those using wheelchairs and strollers, and big groups of people. Piraino shares, “Customers were excited that they didn’t have to bump into the gates, because we had older gates that were much narrower and closer together. We replaced them with the people counter with the open+ software, and we’ve had a lot of feedback that they appreciate the gates because they’re not in the way of things.”

Meza-Gotto says, “I’ll add that with the new people counter and gates, the change is also the change in the perspective of customers not feeling like they’re going through security. And the self-check, from a marketing perspective, has also been really helpful as we educate our customers about multilingual options; that they can press a button and it’ll translate the kiosk for them, so that they can navigate it themselves.”

aurora library remotelocker | Expansive community reach: Aurora Public Library District

They note that 88% of people use a self-check instead of the desk, and that their bulk sorter processes upwards of 30,000 returns every month. And while those statistics bring the library crew a lot of joy, they in turn have brought another kind of joy to the community in unveiling their first-ever library mascot. It’s a fox of a reader named Rory and is part of a recent rebrand. Rory is now a welcoming and instantly memorable emblem of the library and its service to, support of, and dreams for every single member of the community. Just like its city nickname, the Aurora Public Library District proudly continues its long history of lighting up the world for people of all ages.

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